Maintain attendance records on appropriate forms and keep record up to date. Generally speaking, a points-based attendance policy works like a points-based driving system, where you receive points for each infraction. Therefore, your attendance and punctuality are very important. Like other official documents, it is also possible to include the dates on your attendance policies, to say nothing of other examples of printable business policy templates. If an employee accumulates only three points or less during any progressive 12 calendar month period, he or she will receive one day off with pay. Upon earning a day off with pay, the employee will begin a new 12-month period for purposes of earning another day off under this program. These must be approved on a case-by-case basis. 1. This, in turn, can encourage other employees to strive towards on-time attendance as well. You must personally contact your supervisor. Employees at [company name} are expected to be present for work, on time, every day. Even with a no-fault attendance policy, employers must stay within the limits of the law. You should call every day that you are absent unless you are on an approved leave of absence. Your attendance policy should be included in your employee handbook. Below is an example of an attendance policy that uses a point system for employee absences that you can customize to fit your needs. Some employers or, more specifically, some departments, consider employees tardy if they are late even a minute. With an attendance point system policy, the purpose is for employees to provide notice of absences. Communicating clearly about what are acceptable reasons to miss work, how these requests should be made, and what does not qualify as an excusable absence can prevent a lot of confusion and make employees more accountable. I have read and been informed about the content, requirements, and expectations of the attendance policy for hourly employees at XYZ Company. You are hired to perform an important function at ABC Company. 4. •    16 Points:  A written warning to the employee. 2011-2021 hrsimple LLC. An attendance occurrence is any documented instance when an employee was either late or absent for a scheduled shift. Employees are to be clocked in and Points usually reset annually. This policy also helps you explain disciplinary action for those that do not adhere to the company’s attendance requirements. Some e… Employees who consistently fail to clock-in or clock-out may receive disciplinary action, up to and including termination. Send Jobs to 100+ Job Boards with One Submission. Published on November 12, 2015 November 12, 2015 • 14 Likes • 3 Comments Employees must finish all his personal tasks before the start time of office. It is only when points become excessive, and warnings are issued, that an employee need be concerned about his or her attendance practices. Employees must report each day they are absent. 1. However, each time an employee accumulates enough points to trigger a notice or warning, the employee will receive such notice or warning. - 4 points: Written warning. This is why we have a no-fault system that allows you to accumulate some points before any disciplinary action will be taken against you. Off work due to jury duty, military leave, medical leave, FMLA leave, lack of work, subpoenas, or any other absence expressly authorized by the Company, the terms of Company policy, or the law. Off work due to an accident in which you are involved coming to work and which you can verify through police records or other satisfactory evidence. Excused, unpaid absences can be granted for funerals, jury duty, bereavement, childbirth, a car accident, medical appointment, and unavoidable emergencies. The employer’s reasonable attendance standards may be deemed an essential function of the job, which may not have to be relaxed as part of a reasonable accommodation if attendance is required to perform the position and the attendance standards are spelled out in advance and uniformly and consistently applied. If an employee is a no call-no show for three or more consecutive days it will be considered a job abandonment, or termination without notice. Off work due to a work-related injury with medical verification that the employee is unable to work. The point at which an employee is considered tardy varies by employer. Excessive absenteeism or tardiness will not be tolerated and will be cause for disciplinary action up to and including discharge. The absenteeism and tardiness records are kept on a point system basis. For example, absences under the Family and Medical Leave Act (FMLA) are protected by law. Quickly Customize. Tardiness is if you are more than 15 minutes late, leave work early, or if you take an extended break or meal time. Absences from work will accumulate points in the following manner: If your absence is due to illness or injury, you may be required to provide a doctor’s report supporting the necessity of your absence, as well as your ability to return to your work, within 15 calendar days after the absence or tardiness. We do realize, however, that there are times when absences and tardiness cannot be avoided. Absence for any reason not excused above with proper call-in. This Employee Attendance Policy template can help you manage absenteeism and gives you an insight on how to set up or improve your company attendance policy for employees. 5 points: Meeting with manager/supervisor, possible suspension. My company has implemented an attendance policy where each employee is allowed up to 10 points before they are terminated. Employees are required to report an absence by [procedure for reporting an absence]. Finally, your attendance policy shouldn’t all be doom and gloom. If there is any problem recording a clock-in or clock-out, inform employees should inform a manager immediately. Instant download, no email required. 4. Although, most probably don’t consider employees to be late until five to ten minutes after their scheduled shift. Attendance Standards: Absences, no call, no shows, tardy/leaving early are accumulated and counted in a rolling twelve (12) month period of actual time worked, and will expire twelve months from the date of the initial incident. And while no attendance policy can account for every unique scenario, it should be based in reality and create realistic expectations for your workers. Result: You can use the point system, and the system for erasing points, as long as you apply the system fairly to all employees, even those who have taken FMLA leave. It is expected that everyone will accumulate some points under this system. An employee may receive a written notice, a written warning, a final written warning, or may be discharged depending upon the number of points he or she accumulates. Late to work by more than 18 minutes for any reason not excused above. Good attendance is something that is expected from all employees. These attendance issues can range from tardiness and unscheduled absence, and even include sick days and personal leave. One good step is having a clear attendance policy. Attendance infractions reset every [length time or dates on which employee attendance infractions reset. This means any related time or attendance activity automatically triggers the point system. Leaving work early because of a proven emergency. All Rights Reserved, Ten steps for employers to consider during the coronavirus outbreak, OH: What your workplace can do right now to prepare for COVID-19, The workplace flu, vaccinations and telling employees to stay home, Four-legged office mates and the pawternity policies they benefit, School-related parental leave does not mean you forge a note from your kid. The Attendance Point System / Disciplinary Policy is not intended to preclude legally protected leaves or other excused absences which are properly certified and/or documented, including bereavement leaves, compassionate leaves, leaves of absence provided for by the collective bargaining agreements, paid personal days provided for the collective bargaining agreements, FMLA leaves, jury duty, military … But how do you ensure that your workforce will consistently report for duty? Employees may receive 1 point for tardiness of less than 10 minutes and 2 points for leaving less than an hour early. How to use sickness trigger points to enforce your absence policy Sickness absence management can be one of the most challenging issues small and medium-sized business owners face. An example of this is one attendance policy for customer service representatives who talk to customers every day. An attendance policy should be strict enough to allow the employer to discipline those employees whose absences cause problems, yet flexible enough that the employer does not have to terminate good employees who are absent infrequently. Being at work full time is not an essential function of a job? Tardiness is .5 point. A separate policy is put in place for the IT department that does not interact with external customers. Due to the nature of our business, it is essential that employees report to work on time and are ready to work at their scheduled times. Lack of a telephone or absence from town is not an excuse for failing to notify your supervisor of absence or tardiness. Keep things simple. The purpose of the Attendance Policy is to manage attendance in a fair and consistent manner. The Family and Medical Leave Act (FMLA) has made enforcing absentee policies more difficult for larger employers by prohibiting covered employers from disciplining or discharging an eligible employee for an absence caused by a protected reason, including a serious health condition of the employee or a member of his or her family. 3. In these cases, employees must provide documentation to prove a reason for the absence. Leaving a message does not qualify as notifying your supervisor. 07/01/2016 Attendance System ATTENDANCE POINTS/REWARDS SYSTEM Attendance and punctuality are crucial to the success of the employee and Centralized Showing Service (CSS). Need more policies and forms? When employees miss work or do not adhere to their scheduled hours, they On paper, an attendance policy sounds straightforward—not showing up to work is an absence, and everyone needs to be present at work to keep business up and running. 2 points + 1 point + 9 points = 12 points = Written Notice. - 6 points: Employee is … Track Attendance Points For Rolling Year Nov 8, 2013. One way to help track employee time off is through what's called a "no-fault" attendance policy, in which workers accumulate "points" for unexcused absences, late arrivals or early departures. Late return from lunch or break: 1 point (over 30 minutes). Overtime policy sample & complete overview. •    20 Points:  A final written warning to the employee. This point system aims to simplify attendance issues and eliminate excuses. Various habits are included under the attendance policy examples for eg. Download this attendance policy template in Word, and quickly customize it to work for your business. 1. 2. IA Waterloo - Will Ban the Box be your Waterloo? Point system attendance policies are counterproductive in getting the work done on any given day. Attendance Point System In order to effectively track attendance, Company A has implemented a point system to monitor and assess attendance. The policy should be detailed and list all the repercussions for poor attendance. There are measurements, such as the Bradford Factor , that managers and HR professionals can use to track absences; these help ensure everyone is following absence policies and strategies. Different amounts of point result in disciplinary action, up to termination. Go to the top of the page and select "Products" and choose your state to see which resources are available that include hundreds of downloadable policies and forms. Six employee retention strategies to help create a sustainable work environment. Communicate the attendance policy to employees and emphasize the importance of maintaining good attendance. 2. Any employee who accumulates 24 or more points in a 12 calendar month period under this system will be discharged. Failure to call-off one hour prior to a shift will result in a no call-no show. 1. You should be at your work station by the start of each workday at the time designated by the department. Leaving work more than two hours before the end of your scheduled workweek for any reason not excused above after notifying your supervisor. Employee is late on one occasion by 30 minutes, leaves work 1 hour early on another occasion, and has three properly reported absences that are not excused. The Company also reserves the right to impose discipline, up to and including discharge, for excessive excused absences or tardiness. Here are a list of a few no brainers that come to … If your absence is the result of personal emergency other than illness or injury, documentation supporting your absence may be required. If you have an attendance point system, you should read this. How a points-based attendance policy works. Unreported and unexcused absences of two consecutive work days will be considered a voluntary resignation of employment with the Company. A complete onboarding process template and checklist. Can you require new employees not to bash you on Glassdoor? They often outline a progressive discipline policy for attendance infractions as well. In truth, a no-fault policy can be an effective Points values are assigned on the following basis: Exception Point Value No Call / No Show 5 Absent (Call In) 3 Sick 3 The key to communicating these guidelines is a well-written and enforced “No-Fault Attendance” policy. 1. Employees also may check with the Human Resources Department at any time to determine their point status. An effective way of regulating employees reporting for work is an well-written attendance policy. Again, to be effective, the policy must be reasonable, uniformly enforced, and in writing. Here is a deeper look at what such a policy should cover. Attendance issues will result in progressive disciplinary action up to and including termination based on the following point system: If an employee is absent for three or more consecutive days, evidence for excusing the absence, such as a doctor’s note, must be provided. SAMPLE ATTENDANCE POLICY. Bereavement, jury duty and military exemptions require proper documentation to be given to a manager within 48 hours of the absence. Regular attendance and punctuality are important to keep your team and [company name] operating. Boost morale – A good attendance policy is not solely focused on punishment. Procedure: When it’s time to work, employees are expected to be at their stations, ready to … Good attendance deserves recognition and reward. This is a great way to recognize employees who have perfect, or very good attendance records. 2. The point system is based upon the progressive past 12 calendar months. Regular attendance and punctuality are important to keep your team and [company name] operating. Arriving late, being tardy, and absenteeism cause disruptions and burden colleagues. Leaving work two hours or less before the end of your scheduled work time for any reason not excused above after notifying your supervisor. Employees at [company name} are expected to be present for work, on time, every day. Late to work by 18 minutes or less for any reason not excused above. As with any group effort, it takes cooperation and commitment from everyone to operate effectively. I've started with an Attendance tracking template that I found in Excel. It is also acceptable to have different policies for different departments, as the needs for the staff to be present on a daily basis and shift lengths may differ. An attendance policy is a document that tells employees exactly how various issues such as tardiness, no shows, early outs, no call-no shows, and different types of leave will be handled. The best attendance procedures also include a reward system. Available in A4 & US Letter Sizes. Such a policy is a good defense to an unemployment compensation claim by an employee terminated for excessive absenteeism as it allows the employer to show that the employee violated the uniformly enforced policy and was discharged for doing so. Regardless of the reason for your absence, you are expected to properly notify your supervisor on duty at least one hour in advance of your scheduled work time. May also be referred to as an Attendance Management Policy, Absenteeism Policy, Tardiness Policy. Easily Editable & … Downloadable employee handbook forms, employee policies and answers to frequently asked questions. Below is an example of an attendance policy that uses a point system for employee absences that you can customize to fit your needs. When the points limit has been reached, the employee either has no leave left or must be terminated if he or she continues to be absent.

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